For The Attention of - Holders of Physical Shares

For The Attention of - Holders of Physical Shares

Compulsory Furnishing of Documents/Details

As an on-going measure to enhance the ease of doing business for investors in the securities market, the SEBI, vide its Circular dated November 03, 2021, read with Circular dated December 14, 2021, with subject ‘Common and Simplified Norms for processing investor’s service request by RTAs and norms for furnishing PAN, KYC details and Nomination’ (‘SEBI Circular’), has mandated the following:

  1. Furnishing of PAN, KYC details and Nomination by holders of physical securities;

  2. Compulsory linking of PAN and AADHAAR by all holders of physical securities; and

  3. Freezing of folios without valid PAN, KYC details and Nomination.


Important actionable for the Holders of Physical Shares: 

 

Compulsory Linking of PAN with AADHAAR (i.e., Valid PAN) – by March 31, 2022

Regulation: SEBI has advised investors to link their PAN with their AADHAAR number by March 31, 2022 or any other date, as may be specified by the Central Board of Direct Taxes (‘CBDT’). 

The folios in which PAN(s) is/are not valid as on the notified cut-off date of March, 31, 2022, shall be frozen.

Actionable: Shareholders are requested to link their PAN with their AADHAAR number before March 31, 2022 or any other date, as may be specified by SEBI or any other regulatory authorities, so as to have valid PAN and avoid freezing of their folio.

Compulsory furnishing of PAN, KYC Details and Nomination

Regulation: SEBI has mandated all holders of physical securities in listed company to furnish the following documents/details to the Registrar and Share Transfer Agent (‘RTA’):

  1. PAN; 

  2. Nomination (for all eligible folios); 

  3. Contact details (Postal address with PIN, Mobile number, E-mail address);

  4. Bank account details (bank name and branch, bank account number, IFS code); and

  5. Specimen signature

Actionable: In case any of the aforesaid information/documents are not provided earlier, the holders of physical shares of the Bank are required to furnish the same to the Bank’s RTA, KFin Technologies Private Limited, in the manner as provided herein below:

Sl. No.

Details to be Provided

Documents Required

Form for Furnishing Details

1

Valid PAN

Self-certified copy of PAN duly linked with AADHAAR

Form No. ISR -1

2

Contact details:
i. Postal address with PIN; 

ii. Mobile number;

iii. E-mail address

In case of change in address, self-certified copy of the Postal address proof as per point no. C (3) of Form ISR -1
It is compulsory to provide Mobile number and E-mail ID.

3

Demat account details, in case available

Client Master List (‘CML’) of your Demat Account, provided by the Depository Participant

4

Bank account details:

i. Bank name and branch name;

ii. Bank account number;

iii. IFS code

  • Self-certified copy of Bank passbook; or

  • Bank Statement attested by Bank, in original; 
    or 

  • Original canceled cheque leaf, bearing the name of the shareholder printed on it

5

Specimen Signature
(for shareholder whose specimen signature is not available with the RTA or who wish to update their existing signature in the records of the RTA)

Banker’s attestation of the signature of the holder(s); along with:

  • Original canceled cheque, bearing the name of the shareholder printed on it; or

  • Self-certified copy of Bank Passbook; or

  • Bank Statement attested by the bank

Form No. ISR-2

6

Nomination details
(for shareholders who have not registered any nominee) 

Original copy of Nomination Form as provided in the Rule 19(1) of the Companies (Shares Capital and Debenture) Rules, 2014

Form No. SH-13

Change in Nomination 
(for shareholders who have registered nominee(s), but, they wish to change/alter the same)

Original copy of Variation of Nomination Form as provided in the Rule 19(9) of the Companies (Shares Capital and Debenture) Rules, 2014

Form No. SH-14

Declaration to opt-out nomination
(for shareholders who have not registered any nominee and who do not wish to have any nominee)

In case the holder does not wish to nominate any person, then the ‘Declaration to Opt-out’, shall be furnished in original

Form No. ISR-3

7

Cancellation of nomination
(for shareholders who have registered nominee(s), but, who no longer wish to have any nominee)

  • Original copy of Cancellation of Nomination Form as provided in the Rule 19(9) of the Companies (Shares Capital and Debenture) Rules, 2014; and

  • Form for ‘Declaration to Opt out’ is also required to be submitted

Form No. SH-14

 

Form No. ISR-3

 

Mandatory Freezing of Folios as per SEBI Circular:

  • April 01, 2022: - Folio in which PAN is not linked with AADHAAR shall be frozen, as mandated by SEBI or any other regulatory authority.
  • April 01, 2023: - KFin Technologies Private Limited, RTA of the Bank shall freeze the folios wherein any one of the document/details, i.e., PAN, KYC details and Nomination are not available, as mandated by SEBI.

Implications:

  • Impact on RTA Services: -
    January 1, 2022: -
    The RTA shall not process any service requests or complaints received from the holder(s)/claimant(s), till PAN, KYC and Nomination documents/details are received.
  • Impact on entitlements: - Frozen folios shall not be eligible for any payment including dividend, interest or redemption payment in physical mode. Such payments shall be made only through electronic mode, upon complying with the requirements of furnishing all the cited document/details.
  • Regulatory Reporting: - Securities in the frozen folios shall be referred by the RTA/Bank to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and/or Prevention of Money Laundering Act, 2002, if they continue to remain frozen as on December 31, 2025.

 

Actionable: 

  • Accordingly, as mandated by SEBI Circular, in order to avoid freezing of folios, holders of physical securities of the Bank are requested to update the following details/documents with KFin Technologies Private Limited, RTA of the Bank, immediately, in case not yet done:
    • Valid PAN
    • KYC Details (Postal address with PIN, Mobile number, E-mail address, Bank account details, Specimen signature)
    • Nomination details 
    • Linking of PAN with AADHAAR number
  • These documents can be sent directly to the RTA in any of the following manner:
    • Through ‘In Person Verification’ (IPV): Shareholders can submit their required documents at regional office of the RTA’s across the country.
    • Through hard copies: Shareholders can send duly self-attested and dated hard copies of the required documents to below mentioned address of the RTA. 
    • Electronic Mode: Shareholders can send the required documents with E-sign from their registered email ID, as prescribed by SEBI.
  • Alternatively, in order to avoid freezing of their folios, holders of physical securities of the Bank may get their shares dematerialized.
     

KFin Technologies Private Limited
(Unit: Bandhan Bank Limited)
Mr. S V Raju, Deputy Vice President
Selenium Tower B, Plot 31 & 32
Financial District, Nanakramguda, Serilingampally Mandal,
Hyderabad - 500032, Telangana.
Toll-Free Number: 1800 309 4001
E-mail ID: einward.ris@kfintech.com
Website: kprism.kfintech.com

Issue of Securities in Demat Form Only

As an ongoing measure to enhance the ease of dealing in securities market by the investors, the SEBI, vide its Circular dated January 25, 2022, has mandated that the listed companies shall henceforth issue the securities in dematerialized form only while processing the following service request.

Sl. No.

Nature/Details of Request

Required Form

1

Issue of duplicate securities certificate

Form No. ISR-4 (along with relevant documents)

2

Claim from Unclaimed Suspense Account

3

Renewal / Exchange of securities certificate

4

Endorsement

5

Sub-division / Splitting of securities certificate

6

Consolidation of securities certificates/folios

7

Transmission

8

Transposition

 

Shareholder shall submit the above-mentioned services request vide duly filled-in Form ISR-4 along with requisite documents.

Important Point to note.

SEBI has mandated that request for affecting transfer of securities shall not be processed unless the securities are held in dematerialized form with a depository.

Similarly, transmission or transposition of securities held in physical or dematerialized form shall be effected only in dematerialized form.